Now our flow is ready to run. Assigned to that indicates to insert a user(s) who will respond to the approval request. In this video I have used a SharePoint list as the back-end data source. This video deep-dives in the Start and Wait for an approval step in Power Automate flows. Select the check box to use an email template for the notification. It will ask to fill the following properties like below: Lets save the flow and select to test it manually. Now we will add an action that will post an adaptive card to a chat or a channel, requesting approval and set the properties such as: Now we will add an action that waits for a specified approval to complete. Lets select an approval type i.e. Set the parameters such as: Next, we will add an action to create an approval using custom responses. Next, we will add an action that will create an approval request. This is how to enable notification on Power Automate start and wait for an approval action. Create an Approval will create the records in CDS and send notifications, but will not block execution of the Flow. More InfoMore information is requested by an approver. Next, Go to +New step > Start and wait for an approval. Now, we will add a Compose action using inputs as an outcome selected from dynamic contents. You can use the Foundation data to create the Notification Expression. Add a condition Select the New step button, and then select Add a condition. If you're following along, the name is Project Tracker. Go to +New step > Start and wait for an approval. The problem is My_Approval_Assignemnt_Template doesn't get sent out to Approver__c in approval step 1. 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You can use this option if you do not want to use the existing approval templates to send email notifications.Alternatively, click Select to Build an Expression to include record instance variables in the message text. Approvals appear only in Approval center. Set the property such as: Thats it! In communication with client, they had a filter which didn't permit the mails [email protected]. However, we can include custom responses such as Power Apps, Power Bi, and Both (for PowerApps & Power BI) buttons. How to show comments on Power Automate start and wait for an approval? But if the times are out, what will happen with the approval? How to do email format on Power Automate start and wait for an approval? Also, in both if_yes and if_no sections, use an action that will notify the user through outlook about the response. This is how to use conditions in the Start and wait for approval on Power Automate. Please share your flow screen of all actions in expanded mode. The login page will open in a new tab. Also, we discussed the below topics such as: I am Bijay a Microsoft MVP (8 times My MVP Profile) in SharePoint and have more than 15 years of expertise in SharePoint Online Office 365, SharePoint subscription edition, and SharePoint 2019/2016/2013. Click on "show advanced options", set " Enable Notifications " to No Add the "Post your own adaptive card as the Flow bot to a user" card. This documentation supports the 20.08 version of BMC Helix Platform. This is how to format the approval request in Power Automate. To follow this tutorial exactly, create a simple SharePoint list as a trigger action, but you can use another data source such as Dropbox or OneDrive. Alzheimers Digest is a monthly grassroots newspaper published inspired by gloria grimes who is inflicted with Alzheimers Dementia. Calculate Business / Working Hours using DAX, Everything about downloading files from the web using Power Automate, Handle empty combobox when filtering Galleries in Power Apps, Reading PDF Data from Excel or Power BI with Power Query, Power Automate Desktop: Download files from the web using Chrome, Firefox or Edge POWER GI. Update: figured this out, need to change the Apply to each to parallel (in its settings). Lets trigger the flow manually. Click on "show advanced options", . Select one of the following approval cycle event that triggers the notification: ReassignAn approval is reassigned to a different approver. We can assign multiple users that are separated by a semicolon(;). Setting the field to YES will enable mail and push notifications (this includes MS Teams) . Additional troubleshooting information here. Select New step, search for Approval , and then select Start and wait for an approval . Boolean in Start and Wait for Approval to enable e Business process and workflow automation topics. Also, enable notifications in the action is marked as Yes. One is create an approval another one is Start and wait for an approval . When you create an item to test the flow, specify yourself in this field. Also, set the parameters as below: In this step, we will apply a condition action. Start and wait for approval or some teams action ? Boolean in Start and Wait for Approval to enable email notification only? Lets respond to the request with a comment: Click on Submit. That way, you not only approve or reject the item, but also receive the notification email. Responses, approvers, comments, and so on, are not available as outputs for use in other steps, because the approval is not guaranteed to be complete. Click on +New step > Create an approval. are you using some other action ? If users are using Power Automate mobile app, they will get the approval notification on their mobile device as well. Now we will add an action that will start the approval process and wait for the response from the approver. The other two options are derived from the "start and wait for an approval" action and provide much more flexibility and customizations. Also, enable notifications in the action is marked as Yes. Next, we will add an action that will initiate the approval process and wait for the response. Also, we will cover all these below topics: In Power Automate, there is an action that starts an automated approval process and waits for it to complete. This is how to work with a comment in the Power Automate approval workflow. BUT today upon using the "start an wait for approval" action it will NOT send in my INBOX (Approval email notification).ONLY in the FLOW PORTALWHY do I need to to post this for FLOW IDEAS?regards,Mark. How to use outcome in Power Automate Start and wait for an approval? Your email address will not be published. Then it will ask to set the Response options Item. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Quickly create another button flow that starts and waits for approval for testing purposes. Please contact your hosting provider to confirm your origin IP and then make sure the correct IP is listed for your A record in your Cloudflare DNS Settings page. Add the Create an Approval card and Input the basic fields, Click on show advanced options, set Enable Notifications to No, Add the Post your own adaptive card as the Flow bot to a user card. In the Body box, specify an email body such as Ready to proceed with the next phase of the project. In this Microsoft Power Automate Tutorial, we will learn how to work with start and wait for an approval action in power automate. Now we will see how to use this action and what are parameters it requires to start an approval process. Create a cloud flow that, if you create an item in SharePoint, sends approval email and then notifies you whether the item was approved or rejected. Save the flow. In Power Automate, sometimes we require more than two responses. It will open a settings page where we can set a timer for the approval flow. How to use condition in Power Automate start and wait for an approval? Keep up to date with current events and community announcements in the Power Automate community. But I can't get the approval step to do anything. So just save the flow and test it manually. The flow does not run unless it is set up with a Configure run after. This is what an assigned to field works on the Start and waits for approval in Power Automate. The following steps are: On Power Automate, go to +Create > Automate cloud flow > select When an item is created > Create. What is requestor in Power Automate start and wait for an approval? So I am getting all the users of a 365 group, and sending all the members an approval request, and then I will increment a variable. Click on +New step > Update item (under SharePoint). Set the parameters as follows: Note- When we insert the Responses Comment it will create an apply to each loop in the flow. Go to +New step > Start and wait for an approval. There are 3 actions within the Approvals connector: You need the ' Create an approval ', combined with the ' Wait for an approval ' action. When an item is created(under SharePoint) that will trigger the flow when we insert data in the specified SharePoint list. In the Search all connectors and actions box, type or paste send email, and then select Office 365 Outlook - Send an email. Lets create an instant flow using create an approval action. This action will set how long an action should be delayed once the flow is triggered. I get the same behavior when doing get Azure AD group member, or get 365 group member, the issue seems to when when'Start and wait for approval' is inside a loop (which I want because I need to count the responses). Now we will add action to set the variable that we have initiated i.e. In Power Automate, when we create an approval request it shows the default name who created the flow. What is assigned to in Power automate start and wait for an approval? Here we will use the Outcome as Inputs. The loop runs in parallel with the approval and runs until the variable is equal to "Complete". Approval Flows Keep up to date with current events and community announcements in the Power Automate community. Step outputs an adaptive card that can be posted to Microsoft Teams. Read Power Automate flow with Microsoft teams. I have submitted a ticket to Microsoft and in their reply I received an instructions which guided me on subscribing to receive PowerApps and Flow mails. Read Power Automate SharePoint Get items filter query contains is not valid. Under the delay action, next, we will add a do-while loop that checks the variable which is set to true. Approve/Reject Everyone must approve. To implement this, we will create an instant button flow that lets us an approval request with the attachment that the approver can review before approving. If a Wait for Approval action is rejected by the approver, it is strongly recommended a workflow notification go to your BetterCloud admin's email address. Do this until the 'Approval' is completed. Now we can see the flow ran successfully and the approval process completed after responding. Next, we will add an action that will start the approval process and wait for approval from the approver. i have used Start and Wait for an Approval workflow, i was able to log the user respose with Outcome, responses. The list contains some columns such as Title, Status(choices i.e. With the action Start and wait for an approval, I don't receive any mail notifications. Start and Wait for an Approval automates the full lifecycle of the Approval. Click on +New step > Start and wait for an approval. Note: If you do not select any templates, the out-of-the-box approval templates are used to send the notification. By enabling the approval notification in the outlook mail, it can reduce the number of emails received and sent. Lets Save the flow and test it manually. Hi@v-yamao-msft ,Actually I've been refreshing may inbox waiting for the approval notification to appear, but does not.I believe before this is not happening.Before:Using "Start an approval" action and once triggered.It will immediately send an approval notification to my email, as well as sending it to the FLOW PORTAL. Go to Solution. Go to +Create > Instant cloud flow > Manually trigger flow. We will see how it comes with the requestors name. Lets insert the data in the SharePoint list. Lets approve the request and we can see the result of the compose action like below: This is how a Start and Wait for an approval action works on Power Automate. Click on. However, sometimes other approvals are making it to my inbox. Select the New step button, and then select Add an action. Under List Name, select the list you created earlier. Bojan, We are currently unable to choose several choices at the same time. Select the approval type as Custom Responses Wait for one response. Lets save the flow and test it manually. This means your flow will not execute any additional actions until the approval process has completed. Select the approval type as Approve/Reject Everyone must approve. For example, it will notify the approver in every 10 mins or 30 mins or 1 day that we have specified. I am having the same challenge. The outputs of the action include the approvers, responses, comments, and so on. Next, we will add a condition that will check if the response is Granted then it will notify the requester that his request has been granted otherwise it will notify the requester his request has been rejected. center. 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I also run the popular SharePoint website EnjoySharePoint.com. You can customize the Subject and User Options fields to suit your needs. Check your DNS Settings. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. @v-yamao-msft is there something that changed to make this start happening again? Click on +New step > Send an email (V2). Click on +New step > Start and wait for an approval > Expand the Show advanced options. The Create an approval action starts the approval process but it does not wait for it to complete. Lets create an automated flow, that will create an approval request. Is the problem happening again now? @batvan276I tried start and wait for approval, with blank value and I received only email notification, how are you receiving teams notification ? I only want email notification, unsure if this is achievable. Go to + New step > Initialize variable. For this, in the next step, go to condition > menu > Configure run after. In the start and wait for an approval action, go to details. Click on +New step > Compose and set the Outcome(from dynamic content of start and wait for an approval) as inputs. The end user will see this at the top of their . Lets start the flow by following these steps: On Power Automate, go to +Create > Automated cloud flow > Select When an item is created > Create. I checked my MS Teams notifications and noticed all notifications were on for approvals. Select to test it manually and then press the Run flow. To implement this scenario, we have created a SharePoint list based on OfficeEquipments Order where a requester requests for buying office equipment. This is what a start and waits for approval work in Power Automate. Instead of email, we can use the Microsoft team for approval requests. 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